International AIDS Society

Letter of Invitation

It is the delegate's responsibility to investigate the visa requirements for Canada and to apply for a visa, if necessary. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest Canadian embassy or consulate to determine the appropriate timing of their visa applications. For more details, visit the Visa Information page.

Individuals requiring an official Letter of Invitation from the conference organizers can request one on the online registration form or by contacting the IAS 2015 Registration Department.

To receive a Letter of Invitation, delegates, accompanying persons/children, student/post-doc/youth delegates and exhibitors must first register for the conference, pay in full and submit any required supporting documents (if applicable) before a Letter of Invitation will be issued. Media representatives must first register for the conference, pay in full for any additional orders (if applicable), submit all required documents and get approval from the conference organizers before a Letter of Invitation can be issued.

The registration fee minus a handling fee of USD 65 will be refunded after the conference if the visa was applied for in time and proof is shown that a visa could not be granted even though all requested documents were submitted. Refund requests must be made in writing and sent to the IAS 2015 Registration Department, by email, no later than 22 July 2015.

The Letter of Invitation will be issued by the conference organizers and should be submitted to the embassy when applying for a visa.

The Letter of Invitation does not financially obligate the conference organizers in any way. All expenses incurred in relation to the conference are the sole responsibility of the delegate. The Letter of Invitation does not guarantee an entry visa to Canada.

Delegate registration details may be shared with the Canadian immigration authorities to assist in the immigration process. However, the conference organizers and/or the IAS 2015 Registration Department will not directly contact embassies and consulates on behalf of delegates.

The deadline for requesting a Letter of Invitation is one month before travelling to Canada (i.e. before 15 June 2015).