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International AIDS Society

ABSTRACT MENTOR PROGRAMME



The Abstract Mentor Programme was introduced at the 15th International AIDS Conference (AIDS 2004), with the objective of helping young or less experienced researchers improve their abstracts before submitting them, thus increasing the chance of their work being represented at conferences. 

The programme is especially targeted at researchers from resource-limited settings who lack access to opportunities for rigorous mentoring in research and writing and for whom online distance education is proven to cost-effectively build research capacity. Over the years, the Abstract Mentor Programme has proven to increase the motivation of early career researchers as well as the number of abstract submissions received from developing countries.

The programme is completely independent of the abstract review and selection process.

All participants have to complete the mandatory IAS / Health[e] Foundation e-course on abstract writing for scientific conferences before gaining access to the programme. In order to ensure that all participants get quality feedback, the programme is limited to a total of two submissions per person. Abstracts can be submitted through your conference profile.


The Abstract Mentor Programme is now closed

This year the programme experienced a significant increase in submissions and we would like to thank everyone who participated and especially our mentors for all their efforts.


Results and Testimonies

Over the years, the AMP has proven to increase the motivation of early career researchers as well as the number of abstract submissions from developing countries. The IAS 2013 Abstract Mentor Programme received 101 draft abstracts from 82 submitters around the world, and 51 active mentors provided feedback. Of the 98 draft abstracts that received online mentoring, 69 were finally submitted for IAS 2013 (71%). Of the 69 abstracts submitted, 21 were accepted into the programme.


 
Akash Devendra, General Practitioner, Scotland



Prof. Adeeba Kamarulzaman, Director, Centre of Excellence for Research in AIDS, University of Malaya, Malaysia
 


 
Dr. Tassos Kyriakides, Associate Research Scientist in Public Health, Yale Center for Analytical Sciences, USA



Dr. Clare van Halsema, Specialist Registrar Infectious Diseases, Regional Infectious Diseases Unit, North Manchester General Hospital, United Kingdom
 


Abstract Mentor Programme – Practical Steps

  • STEP 1: Complete the mandatory IAS / Health[e] Foundation module 1: scientific writing: conference abstracts e-course by clicking here.
     
  • STEP 2: At the end of the mandatory course, you will be asked to participate in a short survey. After the survey is completed, you will be given a code number. Please make a note of this code - you will need it to register for the Abstract Mentor Programme.
     
  • STEP 3: Prepare a draft abstract for submission in accordance with the IAS 2015 conference abstract submission guidelines.
     
  • STEP 4: If possible, ask a supervisor or colleague to review your draft abstract and give you feedback.
     
  • STEP 5: If available, use spelling and grammar check (e.g. Office Word Spelling and Grammar function).
     
  • STEP 6: Log in to your conference profile and use the code received at the completion of the IAS / Health[e] Foundation e-course to submit your draft abstract for mentoring.


General Rules
  • The draft abstract submitted to the mentor must follow the IAS 2015 abstract submission guidelines.
     
  • Each delegate can submit up to 2 abstracts to the programme for mentoring:
     
    • One abstract may be submitted for review and re-submitted after revision based on mentor feedback
      OR
       
    • Two separate abstracts may each be submitted once for mentor feedback
       
  • Submitted abstracts that do not follow the IAS 2015 abstract submission guidelines or do not have a satisfactory level of English, will be directly returned to the submitter without review.
     
  • Mentors will help abstract submitters answer questions around formal requirements for abstracts, research methods and analysis, as well as how to select appropriate tracks and categories.
     
  • Mentors will not make any edits/changes in submitted abstracts.
     
  • Mentors cannot indicate if s/he thinks the abstract is likely to be selected or not.
     
  • Questions submitted must be of a practical nature e.g. “Is my introduction extensive enough?”; “Have I thoroughly described the methodology?”; “Is my conclusion clear?”
     
  • A question unrelated to the AMP, such as general inquiries regarding the HIV/AIDS epidemic or questions about other conference-related programmes such as scholarships will not be answered.

 

Abstract Mentor Programme for your event?

Are you planning an event or conference that could benefit from having an Abstract Mentor Programme? Our system may be useful to you! If interested, please write to for more information.

FAQs

Please see the Frequently Asked Questions (FAQs) page for more information on the Abstract Mentor Programme.